DGS PTO Minutes
February 15, 2012
Meeting was called to order by President Kim Frauli.
In attendance were: Shelley Peck, Ben Bailey, Leta Leach, Kelly Bruce, Jenn Myzia, Tammy Pulver, Stacey Stefanski, Laura Reamer, Dawne Hoerner, Justin Eggenberger, and Lisa Tyler
The Secretary’s Report will be presented at the March meeting for approval. The minutes were not available due to a computer problem.
Treasurer’s Update
Beginning Balance: $18,061.84
Deposits:
Market Day: $3.41
Gondola: $388.00
Dance: $398.00
Total Deposits: $789.41
Expenditures:
Avanti's: $229.50
Challenger Learning: $500.00
Challenger for Bus: $239.76
Doug Patten, DJ: $200.00
Total Expenditures: $1169.26
Teacher Reimbursement Requests:
Joy Meister: $100.00 for Shelves/Baskets
Sarah Windham: $220.66 for and iPod/Remote
Amie Gallois: $200.00 for a 3-D Projector
Mary Schultz: $400.00 for a 3-D Projector (Mary & Amie pooled their money for this purchase)
Total Teacher Reimbursements: $922.66
Total Expenses: $2091.92
Ending Balance: $16,759.33
There was also discussion regarding the Challenger expenses. Kelly Bruce was asking for clarification of bus expenses and challenger expenses. Discussion of fees followed by Ben Bailey, Justin Eggenberger, Kim Frauli, Tammy Pulver, Shelley Peck and Leta Leach. It was concluded that the line-item for this expense needs to be re-evaluated. Ben Bailey volunteered to contact the Challenger people for clarification and price adjustments.
Ben Bailey also reviewed the decision made by the PTO board to be fiscally responsible with PTO monies.
Motion: Tammy Pulver
2nd: Lisa Tyler
Passed unanimously
Market Day Report
Profit from this month's sales: $255.78
Next pickup is March 14th.
Tammy Pulver presented the 2012/2013 Sale Dates as follows:
Sept. 12, 2012
Oct. 10, 2012
Nov. 7, 2012
Dec. 12, 2012
Jan. 23, 2013
Feb. 20, 2013
Mar. 20, 2013
Apr. 24, 2013
May 22, 2013
June 12, 2013
OLD BUSINESS
February Gondolas
35 Sandwiches were ordered
6 loaves of bread were ordered.
It was discussed that when ordering extra sandwiches, we should up the count to 15 beyond the orders that were placed. This will begin in April.
Valentine’s Daddy/Daughter Dance – Feb. 10
It was reported that the dance went very well and the students were exceptionally behaved.
$398.00 was taken in ticket sales.
The DJ expense was $200.00
The dance made a profit of $198.00.
Kelly Bruce took 118 photo's.
Suggestions for next year:
Create a master list of tickets purchasers names to have at the dance for reference when people misplace or forget to bring their tickets.
Need more volunteers
Need more food/beverages
Fun Night
The date of Thursday, April 5th was set for Fun Night.
Ben Bailey insured that the gym would be available at noon for set-up.
There is an 11:00am dismissal on April 5th.
It was discussed and decided that there would be a dunk tank for Jr. High students. Ben Bailey volunteered to be dunked.
It was decided that one (1) color wristband would be used for Pre-K through 4th Grade and another color would be used for 5th Grade through 8th Grade.
It was decided that only high school age and older will be allowed to accompany siblings.
A volunteer sheet for help was passed around:
Jenn Myzia: Baking; Concession coordinator
Lisa Tyler: Baking & Game
Ben Bailey: Dunk Tank
Shelley Peck: Game Ticket Table
Stacey Stefanski: Take Money/Wristbands on Elementary Shift (Same as last year)
Kelly Bruce: Game/Food; Ticket Table with Shelley
Tammy Pulver: Floater
The Sessions are as follows:
1st: 4pm - 6pm for Pre-K through 4th Grade
6pm - 7pm Dinner Break
7pm - 9pm 5th through 8th Grade
A separate Fun Night committee will be formed, chaired by Kim Frauli.
NEW BUSINESS
Newsletter Items
Any items for the Newsletter will be due Feb. 27th. Distribution of the Newsletter will be on Feb. 29th.
Gondolas
The next order will be placed in April. The date will be decided at the March meeting.
Secretaries Day
It was decided that the PTO would give Chamber of Commerce Gift Certificates to the school secretaries on April 25th.
Misc.
Ben Bailey thanked the PTO gain for the $6,000 donation toward the technology upgrade. It was suggested that he apply to The Danish Brotherhood, The Rotary Club, and The Masonic Lodge for additional funding.
Mr. Eggenberger thanked the PTO for the Bright Link system. This was part of the above donation. He utilized it for math, science, etc...and he said that the kids absolutely love it.
Ben Bailey asked for clarification of how teachers can spend the money the PTO allots them. It is okay to poole funds between teachers; $100.00 per year may be carried over until the next year. Any funds above $100.00 must be spent by May 1st.
The next PTO meeting is March 14th.
Motion to Adjourn
Motion by Tammy Pulver
2nd by Leta Leach
Unanimously voted to adjourn.